Privacy Policy

This privacy policy informs you about the data processing in connection with the use of our website www.raumfabrik-durlach.de.

I. Definitions / Responsible Person

1. “Personal data” according to Art. 4 No. 1 GDPR is all data that can be personally related to you, e.g. name, address, email addresses, user behavior.

2. Responsible within the meaning of Art. 4 (7) GDPR is RaumFabrik Vermietungsgesellschaft mbH & Co. KG, An der RaumFabrik 33c (formerly Amalienbadstr. 36), 76227 Karlsruhe (hereinafter referred to as “RaumFabrik”, “us” or “we”).

II. Processing of personal data when using our website, purpose and legal basis of data processing

1. Data processing for the secure operation of the website

To ensure the secure operation of our website, information is collected and stored in so-called server log files, which your browser automatically transmits to us. This includes:

• Browser type and version
• operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of server request
• IP address

This data will not be merged with other data sources.

The basis for data processing is Art. 6 (1) sentence 1 lit. f) GDPR (legitimate interest).

2. Contact form

When you contact us via a contact form, the data you provide (your email address, your name, and your telephone number, if applicable) will be stored by us in order to answer your questions. We will delete the data collected in this context once storage is no longer required, or restrict processing if statutory retention periods apply.

If you send us your personal data using the contact form or by email, we will process the data to answer your inquiry on the basis of Art. 6 (1) (b) GDPR if the inquiry has a contractual or pre-contractual reference. We process other inquiries on the basis of Art. 6 (1) (f) GDPR (legitimate interest). In addition, business correspondence is stored on the basis of Art. 6 (1) (c) GDPR in conjunction with Section 257 of the German Commercial Code (HGB).

3. Data processing based on your consent

If you have given us your consent to process your personal data, Art. 6 (1) (a) GDPR is the legal basis for our processing of your personal data.

4. Cookies

When you visit our website, cookies are stored on your device. Cookies are small text files that are stored on your hard drive and associated with the browser you use. They allow certain information to be sent to the location that placed the cookies. Cookies cannot run programs or transmit viruses to your computer. They are designed to make the internet more user-friendly and effective overall.

5. Tenant login / room booking

Tenants have the option of booking rooms using the access data provided to them under “Tenant Login.” When you book a room, we save your request, which includes the room request, the desired date, and billing information (invoice recipient, company, first name, last name, address, house number, postal code, city, email, telephone, and free text) for the purpose of checking availability and establishing or executing the corresponding contract. We delete the data collected in this context once storage is no longer required, or restrict processing if statutory retention periods apply.

If you provide us with your personal data in connection with the use of the room booking function, we will process the data to respond to your inquiry on the basis of Art. 6 (1) (b) GDPR. In addition, the contract data will be stored on the basis of Art. 6 (1) (c) in conjunction with Section 257 of the German Commercial Code (HGB).

6. Google Maps

In the section Address & Directions, we integrate Google Maps with your consent. Google Maps is a service of Google LLC, 1600 Amphitheater Parkway, Mountainview, California 94043, USA. If you have consented to the integration of Google Maps via the corresponding banner at the beginning of your use of our website, our address will be displayed on a Google Maps map. For this purpose, a connection to the servers of Google LLC is established. According to the European Court of Justice, the processing of data by US companies does not guarantee the standards that apply within the EU. If your data is processed by a US company, including the service provider, there is a risk that your data may be used by US authorities for control and monitoring purposes, possibly even without
Legal remedies are available. Therefore, your data will only be processed with your consent in accordance with Art. 49 (1) (a) GDPR. If you do not consent to the integration of third-party content, the Google Maps map will not be displayed and the service will not be available.

Please note that when using the services of the map service provider, additional data may be collected or evaluated by the provider. We have no influence over this. Further information about the purpose and scope of data collection and processing by the third-party provider can be found at www.google.com/policies/privacy/partners/. There you will also find further information about your rights and settings options for protecting your privacy.

III. Recipients of personal data

1. Unless otherwise agreed, your data will generally not be passed on to third parties.
2. We sometimes use contract processors to process your data. In these cases, we remain responsible for protecting your data. All contract processors are contractually obligated to treat your data confidentially and to process it only within the scope of providing services and in accordance with our instructions. These include, for example, IT service providers that we require for the operation and security of our IT system.
3. In addition, auditors, tax consultants, law firms, insurance companies and service providers (e.g. information files, parcel services and forwarding agents) may be recipients of your data for the purpose of initiating and fulfilling contracts.

IV. Duration of storage of your data

We generally only store your personal data for the processing purpose for which it was collected and only for as long as it is necessary for the respective purpose (Art. 5 (1) (e) GDPR).

V. Technical and organizational measures

We use technical and organizational security measures to protect your data managed by us against manipulation, loss, destruction and access by unauthorized persons.

VI. Your rights

1. You have the following rights with regard to your personal data:

• Right to information (Art. 15 GDPR),
• Right to rectification (Art. 16 GDPR),
• under the conditions of Art. 18 GDPR, the right to restriction of processing,
• provided that the legal requirements are met, the right to request the deletion of your data and the right to object to its processing (Art. 17, 21 GDPR),
• the right to withdraw consent at any time, without affecting the lawfulness of processing carried out on the basis of the consent until its withdrawal;
• Right to data portability (Article 20 GDPR).

2. If you have reason to do so, you can also complain to the data protection supervisory authority responsible for us about our processing of your personal data:

The State Commissioner for Data Protection and Freedom of Information
PO Box 10 29 32
70025 Stuttgart

Privacy Policy for the Map Function

Information / Contact

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, as well as other data protection regulations, is: raumobil GmbH, Auer Str. 197, 6227 Karlsruhe. Upon request, we will provide you with information about the data stored about you free of charge and without delay. To do so, please write to the above address or send an email to: datenschutz@raumobil.com

Data protection

We appreciate your visit to our website and your interest in our smart mobility map. We respect your privacy and ensure the protection of your personal data by processing it in accordance with the content of this privacy policy and applicable data protection laws. You can visit our website without telling us who you are. In order to display our website, you are only required to provide the data transmitted from your browser to our server (see “Log Files”). Your further personal data will only be stored if you enter it voluntarily on the website or use corresponding functions.

navigation

Our smartmobility map is based on the map service of Mapbox, Inc., 740 15th Street NW, 5th Floor, Washington DC 20005, USA. When you visit our website, the transmission of your IP address and the content shown under “Log Files” to the third-party provider is necessary for the provision of the content and the display in your browser. This serves to ensure an attractive presentation of our website. The legal basis for the processing is Art. 6 (1) (f) GDPR. We have no influence on data processing by the third-party provider. If you are logged in to the third-party provider with a user account, the third-party provider can assign your user behavior to your user account. The third-party provider may store your data as user profiles and use them for the purposes of advertising, market research, and/or tailoring its website to meet your needs. You must address any rights of objection to the creation of these user profiles to the third-party provider. To offer you the greatest possible convenience when planning your trip, you have the option of granting access to the location. Access to the location is voluntary and not a prerequisite for using the website. This function is deactivated by default and is only enabled with your express consent in accordance with Art. 6 (1) (a) GDPR by granting access to the location. You can revoke this access option via the settings in your browser. Further information on the purpose and scope of data collection and its processing by the third-party provider can be found in its privacy policy. There you will also find further information on your rights and setting options for protecting your privacy: https://www.mapbox.com/legal/privacy.

Cookies

Cookies are very small text files used by websites that your browser stores on your computer and can pass on certain information to us or, where applicable, to a third party. Transient cookies are automatically deleted when you close your browser. This includes, in particular, session cookies. These store a so-called session ID, which can be used to assign various requests from your browser to the shared session. This means that your computer can be recognized when you return to our website. Session cookies are deleted when you log out or close your browser. Persistent cookies are automatically deleted after a specified period of time, which can vary depending on the cookie. Unlike transient cookies, deletion does not occur automatically when the browser is closed. However, you can also delete cookies at any time in your browser’s security settings. We process cookies that are absolutely necessary to provide a service expressly requested by the user (“necessary cookies”) within the scope of our legitimate interest in providing and operating the website on the basis of Art. 6 (1) (f) GDPR. The following necessary cookies are set when you visit our website: Name: cookie_consent; Storage period: 3 months; Purpose: Cookie Consent Overlay. In addition, further information is stored or accessed on your device that is not absolutely necessary to provide a service expressly requested by the user. Storage or access only occurs if you give your consent. Details on the type of information, purpose of processing, storage period of the information and possible recipients of the data can be found later in this privacy policy. You can set your browser so that it generally does not accept cookies or only saves certain cookies or does not save them at all. You can revoke any consent you may have given to the processing of data using cookies at any time by deleting the corresponding cookies directly via your browser settings. You can find out more about this in your browser’s help system. If your browser rejects all cookies, it is possible that not all functions of this website can be used.

Log files

Every time you access our site, we collect the following information about your computer: your computer’s IP address, your browser’s request, and the time of this request. The status and volume of data transferred as part of this request are also recorded, as well as product and version information about the browser you use and your computer’s operating system. We also record the website from which you accessed our site. Your computer’s IP address is only stored for the time you use the website and is then immediately deleted or anonymized by shortening. The remaining data is stored for a limited period of time. We use this data to operate our website, in particular to identify and correct website errors, to determine website utilization, and to make adjustments or improvements (legal basis: Art. 6 (1) (f) GDPR).

Matomo

This website uses the Matomo web analysis service to analyze and regularly improve website usage. We have a legitimate interest in using the statistics obtained to improve our offering and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 (1) (f) GDPR. The following cookies are stored on your computer for this analysis: Name: _pk_id; Storage period: 3 months; Purpose: Piwik Tracking User ID; Name: _pk_sess; Storage period: 1 day; Purpose: Piwik Tracking Session
We store the information collected in this way exclusively on our server. You can prevent the data from being evaluated by either not consenting to the setting and processing by cookies for visitor counting/statistical purposes. You can also prevent cookies from being set using your browser settings or by deleting cookies stored on your device. If you prevent cookies from being saved, we would like to point out that you may not be able to use this website to its full extent. This website uses Matomo with the “AnonymizeIP” extension. This means that IP addresses are shortened and processed, thus preventing direct personal reference. The IP address transmitted by your browser via Matomo will not be merged with other data collected by us. Information from Matomo on data protection can be found at https://matomo.org/privacy/.

Revocation of consent

If you have given us consent, e.g. as part of an inquiry via our contact form or in another context, you can revoke this consent at any time with effect for the future.

Objection to data processing

If we base the processing of your personal data on a balance of interests in accordance with Art. 6 (1) (f) GDPR, you may object to the processing. If you exercise such an objection, we ask you to explain the reasons why we should not process your personal data as we do. If your objection is justified, we will examine the situation and will either stop or adapt the data processing or explain to you our compelling legitimate grounds on which we continue the processing. You can object to the processing of your personal data for advertising and data analysis purposes at any time. You can send us your revocation or objection using the contact details under “Controller”.

Your rights

You have the following rights with regard to your personal data: Right to information as to whether we process data about you. If we process data about you, you have the right to obtain information about the type and circumstances of the data processing (Art. 15 GDPR), Right to rectification of incorrect data (Art. 16 GDPR) or right to erasure of your data, provided that the requirements of Art. 17 (1) GDPR are met, Right to restriction of processing (Art. 18 GDPR), Right to object to processing under the conditions stated above (Art. 21 GDPR), Right to data portability under the conditions of Art. 20 GDPR. You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

Person responsible

raumobil GmbH, Auer Str. 19, 76227 Karlsruhe; Tel: 0721-6607245; Fax: 0721-6607248; Mail: info@raumobil.com Data Protection Officer: datenschutzanfragen@xdsb.de or at our postal address with the addition “the Data Protection Officer